Jackson County Commissioners discussed audit procedures and responsibilities with the Oklahoma State Auditor to begin bi-yearly County audit, during their regular meeting held on Monday, Nov. 4, in the Commissioners’ Office of the Courthouse.
Oklahoma State Auditor Wendy Parker supplied separate Engagement Letters for Fiscal years ending June 30, 2012, and June 30, 2013, that explain auditing procedures and responsibilities for management. Commissioners designated County Treasurer Renee Howard to oversee the preparations of the financial statement for the bi-yearly audits.
“This is just your routine audit, done in accordance to Title 19 Sec. 171.” Management will be responsible for establishing and maintaining effective internal controls; financial statement and all accompanying information; adjusting the financial statement to correct material missed statements; design and implementations of programs and controls to prevent and detect fraud; and informing of all known or suspected fraud effecting the government.
“We will ask if there is anything we need to look into specifically, and also ask some of your employees. That’s part of the rules,” Parker said. “We’ll get through it.” The audit might take until Jan. 9, 2014, to completion.
“This is part of the counties being the most regulated government entity in the State,” explained District #1 Commissioner Marty Clinton. “We get audited whether we want it or not every year.”
Also during the meeting, Commissioners approved reports for the Assessor’s Office, Sheriff’s Department, District Attorney’s Office, Jackson County Health Department, and the County Clerk’s Office, and approved purchase orders by District #3 Drug Court for Red Wood Biotech and Alternative Sentencing Solutions.
During Officer’s reports, Jackson County Sheriff Roger LeVick informed Commissioners of the recent purchase of a K-9 drug-dog to be used primarily for drug interdiction, and stated he would like to make it available for use in area schools. The cost for the K-9 was $2,900, including a refresher course for the dog handler, Deputy David Southall, who has previous handler experience.
Commissioners approved supplemental appropriations for the month of October, 2013.
They also appointed District #3 Commissioner Cary Carrell to serve for the South Western Oklahoma Development Authority effective Jan. 1, 2014 until Dec. 31, 2014.
Commissioners approved Resolution No. 2013-37 for a Rural Economic Action Plan (REAP) Grant and inter-local agreement to purchase a wild-fire trailer and equipment for the Jackson County Task Force; Jackson County Rural Fire Chief’s Association. No action was taken for a REAP Grant resolution for construction of a fire station for Warren Fire Department.
After approval of claims, the meeting adjourned.