The Altus Municipal Authority met Tuesday night, followed by the regular city council meeting. Both meetings were held in Council chambers at the City Complex.
Vice-Mayor Rick Henry called the meeting to order. Mayor Jack Smiley was absent.
The AMA approved previous meeting minutes and receipt of claims. A budget amendment in the amount of $2,000 recognizing receipt of loan proceeds was approved. It is being appropriated to purchase iPads for trustees of the Municipal Authority.
Regular meeting dates for the AMA for calendar year 2016 was approved with one change in March due to Spring Break.
Council approved a list of surplus and authorized selling or otherwise disposing of AMA owned materials and equipment that are not to be used in the future. An auction open to the public is being planned for Feb. 6, 2016. Jason Herring Auctioneer was the lowest and best bidder for the county. Council declare items surplus when the valuation of each particular item exceeds $1,000.
City of Altus Chief Financial Director Jan Neufeld gave an updated financial report (for both AMA and City) for the month of October 2015.
The Utility Department has not seen as successful of collection efforts with the current collection agency (American Municipal Services) as anticipated. For this reason, both the City and the AMA granted approval to give a 30-day written notice to terminate the collection contract with American Municipal Services and to enter into a contract for collections with the law firm of Perdue Brandon Fielder Collins and Mott, LLP, after the termination of the current contract.
In the regular City Council meeting, minutes were approved from the November meeting, along with the 2016 regular meeting dates.
The City of Altus received six bidders for banking services. Approval was given on the recommendations by staff based on the proposals received. City-clerk treasurer Debbie Davis reported the high volume of mail received within the City. Currently the city utility staff handles the mail, a very time consuming task. The banking services will take the responsibility off the utility department. The mail will go to an off site location for processing.
A Memorandum of Understanding (MOU) between the City and the Oklahoma Department of Public Safety on behalf of DPS Troop/Division M to use the City’s emergency operations center (EOC) in an emergency situation which renders DPS office’s space unusable for normal operations, to authorize Mayor to sign the MOU take any other appropriate action. City of Altus Emergency Management Director Lloyd Colston informed the council that, “The MOU is part of the Department of Continuity.”
The Council convened into executive session for the initial six-month performance review of the City Manager, and in open session. No votes or action was taken after returning to regular session.
Also in executive session information was given on the appraisal of real property, the value of leased Round Timber Groundwater Lease Agreement between Leonard Keith Spears and Sherry K. Spears. No vote or action was said to be necessary.
In City Manager’s comments, David Fuqua said, “Thank you to Altus Power and the Public Works Department for the great job performance over the holiday. While we were warm and cozy with our families, they were out working hard in the cold.”
Vice-Mayor Rick Henry commented on the positive feelings and excitement throughout Altus due to the Bulldogs competing for the State Championship. “Altus is on fire. Go Bulldogs!” he said.
Reach Mary O. Esparza at 580-482-1221 ext. 2077